As businesses continue to accumulate vast amounts of data, it has become increasingly important to ensure that this data is handled in a responsible and secure manner. This is where a data handling agreement (DHA) comes into play. A DHA is a legal document that outlines how a company will handle and protect its data, as well as the responsibilities of any third-party entities that may have access to this data.

Creating a DHA from scratch can be a daunting task, but fortunately, there are templates available that can serve as a starting point for companies looking to create a DHA that suits their specific needs. In this article, we will discuss what a DHA is and provide some tips on how to use a DHA template effectively.

What is a data handling agreement?

A data handling agreement (DHA) is a legal document that outlines how a company will handle and protect its data. It specifies the responsibilities of the company, as well as any third-party entities that may have access to this data. The goal of a DHA is to ensure that data is handled in a responsible and secure manner to protect the privacy of individuals.

Why do you need a data handling agreement?

There are several reasons why a company would need a DHA. These include:

1. Compliance: A DHA is often required by law or regulation, such as the General Data Protection Regulation (GDPR) in the European Union.

2. Protection: A DHA helps ensure that data is handled in a responsible and secure manner, protecting the privacy of individuals and reducing the risk of data breaches.

3. Transparency: A DHA provides transparency to individuals whose data is being collected and processed, giving them a clear understanding of how their data is being used.

Using a data handling agreement template

When using a DHA template, it is important to keep in mind that each company`s needs may vary. Therefore, it is essential to customize the template to ensure that it meets the specific needs of your company.

Here are some tips for using a DHA template:

1. Review the template thoroughly: Before using a template, review it thoroughly to ensure that it is suitable for your company`s needs. Look for areas where you may need to make changes or additions.

2. Customize the template: Once you have reviewed the template, customize it to ensure that it meets your company`s specific needs. This may involve adding or removing clauses or changing the wording to reflect your company`s policies.

3. Consult with your legal team: Always consult your legal team before finalizing a DHA. They can provide guidance on any legal requirements or potential risks that may need to be addressed.

4. Keep the DHA up-to-date: A DHA should be reviewed regularly to ensure that it remains up-to-date with any changes in laws, regulations, or company policies.

Conclusion

A data handling agreement is an essential document for any company that collects and processes data. Using a template can be a helpful starting point to ensure that the DHA meets the unique needs of the company. By customizing the template and working closely with legal counsel, businesses can be confident that their data is being handled in a responsible and secure manner.